This Whistleblower Policy requires directors, officers, and employees to practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. This Policy is intended to encourage and enable employees and others to raise serious concerns about financial irregularities within the Agency prior to seeking resolution outside RCS. No director, officer, or employee who in good faith reports a violation of the code shall suffer harassment, retaliation, or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. RCS has an open door policy and employees and others are encouraged to share their questions, concerns, suggestions, or complaints with someone who can address them properly. This may be the immediate supervisor, the RCS Deputy Director, or the RCS Executive Director. If not satisfied or uncomfortable with the open door policy, a member of the RCS Board of Directors Grievance Committee should be contacted directly. Violations or suspected violations may be submitted confidentially or anonymously and will be kept confidential to the extent possible while conducting an adequate investigation. The Grievance Committee will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. Anyone filing a complaint concerning a violation or suspected violation of the Policy must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Policy.
RCS accepts and investigates allegations of improper activities by RCS employees or where RCS is potentially a victim of wrongdoing.
Reports may be made anonymously or with identification by phone, mail, or by email. Reports may be made to Lisa Royal, President of the RCS Board of Directors.
Because we do not undertake investigations without adequate cause, we need as much evidence as possible to corroborate the allegation(s) such as documents, witnesses, and other specific and relevant information. If you choose to file your complaint anonymously, be sure to provide specific and relevant information including the first and last names of any individuals mentioned, their contact information, and the location address at which the improper activity occurred.
When describing the improper activity, please provide as much of the following information for each of your allegations and number of each allegation, if there is more than one.
Who is involved? If outside business or contractors are involved, what are the names of the businesses, who owns them, and where are they located? Who else knows about the improper activities? Who can and would confirm that they occurred? How can we reach these witnesses?
When did the improper activity occur? Is it ongoing? How frequently has it occurred?
What specifically did the suspect do? What is wrong with it? Are there laws or regulations that govern what the suspect did? What kinds of documents would provide evidence of the improper activities? Where are the documents located? Who controls them?
What are the suspect(s) motives? For example, how does the suspect benefit? If others benefit from the activities, who are they and how do they benefit?
Which department or program did the action happen?
How did the wrongdoing occur? Was there a lack of controls, circumvention of controls, or collusion with other individuals?